Discover how to supercharge your productivity with Microsoft Outlook on Mac! In this video, we’ll share essential tips and tricks to help you manage your emails, schedule meetings, and stay organized like a pro. Whether you’re a beginner or looking to refine your skills, these insights will transform your workflow. Don’t miss out on these game-changing strategies! #OutlookTips #MacProductivity ##ProductivityHacks
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📽️ Video Chapters
00:00 Introduction
02:16 How to Install Microsoft Office on Mac
05:44 Configure Microsoft 365 Email
06:38 Personalise Outlook
08:15 Customise Toolbar
09:48 General Settings
10:19 Notifications
11:25 Reading Settings
12:52 Configure Quick Actions
13:34 Compose Settings
14:08 Add Signature
15:05 Junk Email Settings
15:25 Calendar Settings
16:22 My Day Settings
17:08 Search Settings
18:05 Inbox Zero
18:39 Create Outlook Categories
19:20 Schedule Email Processing Time
19:49 Process for Junk Email
19:59 Process for 2-min Emails
21:49 Process for Longer Tasks
23:46 Microsoft To Do
24:52 Process for Delegating Tasks
26:31 Tip for Newsletters
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I have tried and tried to use outlook on the Mac and it is just not workable. First of all, when you delete or archive an email, it only opens the next email down on the list. It never moves up. The shortcuts are just weird. And the Calendar displays things that just don’t make sense. The online version of Outlook is so much better, feature rich, the shortcuts are easier and it is a lot easier to attach documents. Thanks for the video but the Outlook app for the Mac needs a lot of work.
I think this tutorial may be the magic bullet to dig me out of a 'productivity mess'. Thanks for being so thorough and delivering at a great pace. Well done. 😀
Thank you for a great video. I use almost the same system as you – it works really well 😀I have placed the four categories in favorites on the left side of Outlook. This way, I have quick access to my categories. For me, it works faster than searching for each category every time.
if you BCC yourself in sent emails (as taken from the official GTD guide, by the way …) you do not need to move anything manually, just set the rule, so that it categorises the incoming email "waiting for…" and move it where you want.
Another great video Jonathan! Thanks.
I'm Dave and I do use a Mac!
Two recommendations: One would be to turn OFF Sender Image under the settings. This will remove the colored icon next to the email. It just takes up space, and unless you are in an Exchange org it will usually just be letters and random colors. The second is to make sure you set the default email client in macOS to Outlook from Mail, unless you use Mail. You have to open the Apple Mail client and change the default mail client from Preferences.
Thanks for this! Will definitely implement these tips as I’m really struggling with staying on top of things. Collaboration with others outside of my organization is also a challenge, but I’m not sure if that’s a MS on Mac issue or me just not knowing how to properly set up things for collaboration with external users. I get paralyzed by trying to figure out the best method for staying on top of things between what can be done in Outlook vs To Do vs Teams vs Loop. I will definitely try out these tips – biggest change will be to not have my Outlook open all day. I need to turn off my notifications on my phone / watch / iPad as well. Now I’ll just need to remember to schedule email processing time. Thanks again, great video.
Wonderful video and really helped me think how I can utilize Outlook in a much more productive way. THANK YOU and can't wait to get to inbox zero!
Try using Excel on the Mac Jonathan. You'll eat your words… (Tim)
Thank you !!!
Great presentation. I used mac for work and i am rrally enjoying it. Thank you 😊